‘Tis the season for spreading joy and creating memorable moments!
As the year winds down, it’s time to start looking forward to the highlight of your corporate calendar – the Christmas party. In this blog post, we’ll guide you through the essential elements that make for the best corporate Christmas party. From choosing the perfect venue to ensuring everyone feels included and entertained, let’s unwrap the secrets to a festive celebration that will leave a lasting impression with our Corporate Christmas party planning guide.
Venue Finding: Setting the Stage for Celebration
Start early: Begin your venue search well in advance to secure the ideal location. Depending on your numbers this can be as early as a year in advance. Key dates at popular venues in central locations get booked early, so for the most choice you need to get organised.
Consider accessibility: Choose a venue that is convenient for all employees, taking into account factors like access (disability and wheel chair access & lifts, quiet space), transportation and parking. Think about, not just how close the venue is to the office but is it near a range of public transport options and will it be easy for your guests to get home at the end of night.
Theme integration: Select a venue that compliments your chosen Christmas party style or corporate message. If your staff are longing to go all-in on dressing up then somewhere with a grand historic setting like Kent House Knightsbridge may suit you best, alternatively if you want something more casual and informal then a modern immersive themed venue might be a better fit.
Entertainment: Sparking Joy and Festive Cheer
When planning entertainment for your corporate Christmas party, remember that less can often be more. Opt for quality over quantity, choosing acts that resonate with your theme and enhance the overall atmosphere without overwhelming the event. Consider each performance as a punctuation mark in a story, strategically placing acts to guide guests through a memorable journey. The key is to focus on how entertainment contributes to the flow of the evening and the overall experience.
Immersive entertainment can transform your celebration into a captivating experience. Seek a venue that allows performers to compliment the space and interact with guests. Whether it’s roaming actors, artists, living art, or interactive games, these elements can bring the venue to life and engage attendees on a deeper level. Think about the venue as a canvas, using it to turn entertainment into an integral part of the celebration. Create moments that guests will remember by leveraging the space to enhance the impact of performances.
Tailor the entertainment to connect with your audience and direct the flow of the event. Introduce pop-up elements that guide people through a thematic story or consider a host character who can seamlessly connect different segments of the evening. The goal is to create a dynamic and engaging experience, using entertainment strategically to punctuate the celebration and leave a lasting impression on every attendee. Remember, the right combination of thoughtfully curated performances can elevate your corporate Christmas party from a gathering to a truly memorable event.
At Kent House Knightsbridge, we recognise the distinctive nature of each company culture and that’s why we provide a wide range of entertainment options within all our Christmas party packages. This flexibility allows you to customise the experience to align seamlessly with the preferences of your staff. Select from a diverse array of over 20 performers adorned in exquisite costumes, boasting exceptional storytelling and performance skills that are sure to captivate and engage your guests. Our multi-talented acts specialise in close-up and personal interactions, weaving between tables and performing above and around you. The level of immersion is entirely at your discretion – whether you prefer a fully immersive experience or a more traditional setting, the choice is yours!
Catering: Savouring the Season’s Flavours
When curating the culinary experience for your corporate Christmas party, we recommend collaborating with a caterer who not only provides a diverse range of dietary options but also has a commitment to sustainability and minimising food waste. Check the venue’s in-house caterer or an accredited supplier list to see if they offer these services. Begin the planning process by establishing the type of catering that aligns with your vision – whether it’s an elegant fine dining sit-down dinner or dynamic food stations that encourage serendipitous mingling moments.
A menu that caters to various dietary preferences and restrictions ensures that every guest can indulge in the festive flavours without compromise. Work closely with your caterer to identify options that accommodate different dietary needs, be it vegetarian, vegan, gluten-free or other considerations. This not only reflects inclusivity but also ensures that every attendee can fully enjoy the culinary offerings. At Kent House Knightsbridge we offer a range of dietary options plus we are a nut-free venue.
To infuse an element of fun and surprise, consider incorporating interactive food stations. From make-your-own dessert bars to personalised cocktail crafting corners, these stations not only engage guests but also provide Instagram-worthy moments. Include a wow factor that aligns with your chosen theme – a uniquely styled grazing table, a visually stunning signature cocktail or even a thematic dessert that becomes a conversation starter.
By combining diverse dietary offerings, interactive food stations, a thematic wow factor and a commitment to sustainability, your catering becomes a memorable and inclusive aspect of the corporate Christmas party. It’s not just about the delicious bites but about creating an experience that leaves a lasting impression on all senses across the whole evening.
Styling: Decking the Halls with Corporate Elegance
While a theme might not be the most crucial aspect of an event, Christmas parties often calls for a touch of extravagance. Guests enjoy having a focus, so a thematic approach or a cohesive styling strategy is an excellent way to infuse some fun and flair into your Christmas event. Choosing the right styling to mirror your company’s personality and brand image can significantly enhance the overall impact. The selected theme should generate anticipation before the event and seamlessly weave through all aspects of the party, from invitations and venue styling to entertainment, catering and even the dress code.
Themes offer a creative canvas to express your company’s identity. Over the years at Kent House Knightsbridge we’ve held popular options like masked balls, winter wonderlands as well as drawing inspiration from films, music and key decades such as the jazz era of the 1920s and the prohibition era of the 1930s. Of course, a classic Christmas theme or a luxurious touch with an elegant venue transformation and focused catering can never go wrong. Know your company’s culture and start with what resonates; but don’t shy away from trying something new that may not be the obvious choice.
Executing your chosen theme involves attention to various touch points throughout the party. It’s the small details that often leave a lasting impression, so consider incorporating styling ideas into elements like the invitation design, surprise touches in the cloakrooms, table centers and the menu. Speak to your event planner for the best ideas. The impact of lighting, hanging decor and backdrops should not be underestimated. By seamlessly integrating your theme across these elements, you create a cohesive and memorable experience for your guests.
Inclusivity: Ensuring Everyone Feels Involved
To foster a sense of camaraderie and inclusion, consider incorporating activities that encourage mingling and participation for all attendees; but don’t make anyone feel they have to get involved! Introduce Meet & Greet entertainment at the start of the event – roaming performers, interactive games or hosts can serve as welcoming ambassadors, making it easier for guests to connect. Even if everyone already knows each other this initial engagement helps break the ice and sets a welcoming tone for the evening.
When it comes to the dancefloor, choosing a DJ with a knack for understanding diverse musical tastes and keeping everyone engaged is crucial. Opt for a DJ who can skilfully blend genres, read the crowd, and create a playlist that appeals to a wide audience. A DJ with the ability to transition smoothly between songs and adapt to the energy of the room ensures that the dancefloor remains inviting to all, throughout the night. By curating an inclusive atmosphere from the beginning to the end of your corporate Christmas party, you guarantee that every attendee has the opportunity to participate and enjoy the festivities.
Communication: Keeping the Excitement Alive
As you start the journey of planning your corporate Christmas party, effective communication plays a pivotal role in creating a sense of anticipation. Initiating early communication with intriguing “Save the Date” notifications is essential, ensuring that your team members can mark their calendars well in advance.
As the event draws near, consider building excitement by dropping teasers about what awaits. Share snippets of the planned entertainment, tantalising glimpses of the venue transformation or hints about any special surprises in store. Utilise various communication channels—emails, social media or even a dedicated event website – to keep the anticipation building. This not only generates buzz but also allows attendees to mentally prepare and look forward to the festivities.
Post-event, the communication doesn’t have to end. Keep the energy and connection alive by sharing event highlights, photos and perhaps a recap video. Encourage attendees to share their own experiences and memories. This not only extends the positive impact of the event but also serves as a reminder of the shared celebration, fostering a sense of community among your team.
Consider creating a dedicated space, like a photo album or a post-event blog post, where everyone can relive the memorable moments. Additionally, leverage your company’s internal communication channels to celebrate the success of the event, recognising the collective effort that went into making it a memorable experience. By maintaining communication before, during and after the corporate Christmas party, you create a lasting connection and ensure that the festivities leave a positive and enduring impact.
By focusing on these key elements – from selecting the right venue to creating an inclusive and festive atmosphere – your corporate Christmas party is sure to be the highlight of the season. Remember, the key to success lies in meticulous planning, attention to detail and a commitment to creating an experience that brings joy to every member of your team. Happy holidays!